Studies have proved the role of clean and organized office space in the productivity of employees. There can be different reasons behind it. For example, a disorganized office is a big reason for distraction which disrupts mental state. Moreover, the stress level increases when you walk into a messy office that makes it difficult to focus. Dust and dirt also create an unsanitary office space that is unhealthy for employees who spend most part of the day in their office.
You can avoid a number of drawbacks by just keeping your office well-maintained and organized. You can build new cabinets to put files in or new storage spaces. New paint and more light also increase the productivity of employees. If you are building or renovating an office, it is better to install suspended ceiling grids, ceiling lights, and more power outlets.
Here are some other practical ways to keep your office maintained and well organized.
Increase Storage Space
Keeping an office maintained and organized is a difficult job without enough storage space. Because to keep desks clutter-free, it is necessary to have storage space. This rule is also applicable for large office spaces. There should be a designated space for everything.
You can increase storage space by adding more drawers and cabinets to existing storage space too. Additionally, evaluating what needs to stay and what needs to be removed is an important tip to increase storage space. When you will have more space to keep your files and other items organized, you will be one step closer to your goal of keeping the office maintained and organized.
Create Clutter-free Office Space
Usually, what we all encounter is that our clutter-free office is again cluttered. This happens when people don’t deal with the smallest form of clutter then and there. And the clutter is allowed to increase and accumulate for days which becomes difficult to tackle. But you will never find time to deal with a bigger mess and it keeps on accumulating.
You need to pay attention to everything that constitutes clutter. If you will be aware of it, keeping the office clutter-free would be easier. The same rule is applied to digital file storage too.
Have an Efficient Filing System
Although in today’s digital age, pepper work that needs filing is decreased, but still, need to do it properly. Do the filling in an efficient and well-organized manner. You can scan important files and can store them digitally. You can upload them to an email folder or cloud-based files. Moreover, you need to categorize files efficiently before storage.
You also need to use separate folders for files required in meetings, files that need immediate attention, and files waiting for a response. Moreover, you can avoid overwhelming pile-up, if you file paper every 2-3 days.
Keep Cables Organized
In every office, there are a number of electronic gadgets in use all the time. And with these gadgets, we have to deal with a number of cables too. Several cables around the desk or on the desk can be problematic. These cables make your office space look tidy and cause a hindrance when you are working. Because these cables entangle with other things making it difficult to work.
This problem can be resolved by using cable organizers that hold cables and keep them at their place.
Remove Useless Items
If there are multiple things in your office that are not in use anymore, it is better to get rid of them. If something needs to be fixed, fix it, and place it. Useless items contribute to clutter in your office space and make cleaning way more difficult.
So, if you want to keep your office organized, it is important to remove useless things or things that aren’t needed on daily basis.